Many individuals or business owners might assume that the cause for major document breaches are the work of skilled and insidious hackers, chipping away at your computer’s security with phishing emails or fraudulent links. However, there is a lot to be said for the role that education and implementation plays when it comes to maintaining data security and how detrimental a lapse in practicing these strategies can be to a company or an individual’s online identity.
You may have downloaded the latest software update or refuse to let anyone else use your computer, but that’s not all that can be done in preventing the leak of your confidential information online and into the hands of ill-intentioned hackers. Below are a few ways you can be more accountable for your own cyber security on a daily basis.
The easiest step you can take in order to improve your own personal cyber security or the cyber security of your company is by staying informed of all potential online threats and security implementations you might need to make. The internet is constantly transforming and innovating the way it helps you access information and be accessed by others, which is why knowing about potential threats sooner rather than later is vital in ensuring you know how to prevent security attacks.
Make it a point to research recent breaches or read up on news regarding the latest scamming methods hackers are using to target unsuspecting victims. Consider using alternatives to how you are currently storing this data, such as switching from Google Drive to a secure virtual data room instead. The initial investment could be worth the headache if your information ever does get hacked. Knowing what you’re up against is half the battle and from there you can determine the best methods to keep your data safe as you continue being active online.
After you have done your necessary research and feel confident in recognizing potential threats before they happen, it’s then important to spread that knowledge to others in your company or your personal life who may not be as aware, whether that be a co-worker or your partner who shares access to your accounts. By sharing this information, you are saving others the headache of a cyber security oversight as well as spreading the overall protection for everyone on a company server and whose personal information can be accessed by the wrong parties. Hold a monthly meeting or send out a company-wide newsletter as a means of having everyone on the same page when it comes to new security practices.
Hackers can only do so much to try and gain access to your confidential information, the rest is left in your hands, which is why you need to stay as aware as possible when browsing the internet or looking through your emails. All they need in order to attain your identity is a haphazard click on a link that leads you to a log in page of what seems to be a reputable website. Stay aware of what you are clicking on and where you are being redirected. If in doubt, avoid clicking on a link altogether and instead access your accounts directly from your browser; this way you can be sure you are on a secure site when entering your log in information.
With that being said, it is also important to consider the access others in your office might have to your unattended computer, whether that be someone entering the building for maintenance or another employee. This is where partnering with a virtual data room provider can also benefit businesses as it removes any confidential data from the hard drive of a computer and stores everything on a protected platform that only certain individuals can access with the necessary authentication.
Have A Back-Up Plan
Maybe your well-thought out password was easier to guess than you assumed, or you were caught off-guard and clicked on an enticing link that was definitely some sort of malware—what now? This is where your back-up plan would come into play, whether that be two-factor authentication or a higher level of data encryption. Virtual data rooms provide both and are the best option for businesses looking to confidently store their data without having to worry when sharing or collaborating within the VDR. There are a variety of back-up methods that work well for certain businesses or individuals; the important thing is to have one and to know when to implement it so that all your data stays safe and under your control at all times.